This post is intended to give a high-level understanding of the process for creating a registration for a live event.
There are more detailed training resources that can be referenced such as the ‘GetConnect Training Suite’ and the ‘Getting Started with Connect Events’ guide, both of which can be obtained for free from your GetConnect representative or from Ian Justin.
Overall Process for Seminar Rooms and Connect Events
Connect Seminar Rooms – These licenses allow you to build rooms with a far larger capacity than a regular Meeting Room license. These rooms are used for the live session and can be most easily compared to an auditorium at a hotel (for example).
Connect Events – This is the registration tool, in fact it can be considered as a registration ‘front-end’ that can be placed in front of a Seminar Room, a Meeting Room, a recording, a training course or a piece of simple content such as a PDF.
The Connect Events module can most easily be compared to the nice people who sit behind a table in the hotel corridor outside of the auditorium. They take your name and other information and then allow you into the room.
Process Overview
- Build your Seminar Room – First you need to build a Seminar Room. It is important that you build the room under the ‘Seminars’ tab. Go to the license folder under the ‘Seminars’ tab and then ‘Seminar Rooms’ (it will default to ‘Seminar Sessions’) and then build a new Seminar Room. Note – Do not build the room under the ‘Meetings’ tab as it will have a capacity of one 1 attendee if you only have a Seminar License.
- Build your Registration – Go to the ‘Event Management’ tab and select ‘New Event’. Select the event registration template you wish to use and then complete the fields in the form. Under ‘Presentation’, be sure to choose the correct option, in this case ‘Present an Adobe Connect Seminar’. Note – You cannot change this setting after the event has been created, so if you select ‘resent an Adobe Connect Seminar’ and build your room in the ‘Meetings’ area, you will have to start again. You can add specific registration questions as you build the event, just follow the process.
- Publish your Event – When the event has been created, you still need to ‘Publish’ the event, scroll down to ‘Status’ and select ‘Publish’. This makes the event live and registrations can now take place. This is not done automatically as you might want to create events for a product release without making them available until the release actually takes place.
- Add Pre-invited Attendees – You can have Connect Events send invitations to the attendees by adding them to the event from the ‘Participant Management’ option in the event. These participants will be send an email to register.
- Publish Registration Links – You can copy the links from the event and add them to web pages, newsletter, emails and the like. You can also send the ‘Event Catalogue’ link to potential registrants if you have chosen that option. They will have the option to browse the catalogue and choose which events to register for.
- Emails are Sent – When the attendees register, they will be sent an email with the details of how to enter the room and they will be given permission to enter the room for this session only.
- Seminar Room is Scheduled – Be aware that Seminar Rooms normally need to be scheduled using the ‘Seminar Sessions’ option, but when you use the Connect Events tool to build the registration around a Seminar Room, the Seminar Room scheduling is done for you automatically. Do not schedule the Seminar Room using the ‘Seminar Sessions’ tool if you are using Connect Events, if you do then Connect Events will find the slot has already been taken.
- Run your Event – At the time of the event, enter as a Host and you will be able to run your session.
- Additional Events – If you have another event in the same Seminar Room on another day, create another event (or duplicate an existing event if it is similar) and then that registration will give access to attendees for the next session.