How do I set up Meeting Hosts in my Connect Account?

If you need to give people in your organization the rights to create and use Meeting Rooms then you will need to add them to the ‘Meeting Hosts’ group

The process is essentially the same for both the ‘Named Organizer’ and the ‘Concurrent Participants’ licensing options

Everyone – As an Administrator, log into your hosted account

Everyone – Click on the ‘Administration’ Tab

Everyone – Under ‘Account Summary’, you can see how many ‘Meeting Organizers’ you have available to you. Look for the ‘Meeting’ section and the first line will tell you the type of licensing model you have. It will be either ‘Named Organizers’ or ‘Concurrent Attendee

‘Concurrent Attendee’ – in this case you will look for ‘Meeting Hosts’ and then the two numbers on that line represent the number of licenses you have allocated so far, the second number is the total you have available for your account, in the case of the ‘Concurrent Participant’ model, this will be ‘Unlimited’…so ‘3/Unlimited’ means you have allocated 3 of the licenses, ‘0/Unlimited’ means you have allocated none of your licenses so far. This licensing model does not limit the number of ‘Meeting Hosts’ you can have, it limits the number of people in your account who can be in meetings at any one time. To see how many people you can have in meetings at any one time, look for the ‘Meeting Peak Concurrent Users’ line and you will see your licensed total there

‘Named Organizer’ – in this case you will look for ‘Meeting Hosts’ and then the two numbers on that line represent the number of licenses you have allocated so far, the second number is the total you have purchased for your account…so ‘3/5’ means you have allocated 3 of the 5 licenses you have purchased, ‘0/5’ means you have allocated none of your licenses so far. In this licensing model you are limited by the number of people who may create and run meetings, hence the ‘Meeting Hosts’ group has a limit. Each of your Meeting Rooms can have up to 100 participants at any one time

Everyone – First you need to add users to your account if you haven’t done so already…click on ‘Users and Groups’

Everyone – Select ‘New User’ and complete the fields as you desire and then click ‘Next’

Everyone – Now you need to add the new user to the ‘Meeting Hosts’ group…do this by selecting ‘Meeting Hosts’ on the next screen and then ‘Add’…now this person has the rights to use meetings and your ‘Account Summary’ will reflect that one more user has been given the rights to use meetings

‘Named Organizer’ – Note that if you see a message that the account quota has been exceeded, then you have used all of your licenses at for your account and you need to either purchase more licenses or remove a person from the group and re-allocate the license to another user)

Everyone – If you are allocating a license to an existing user or removing the license from an existing user, you need to first find the user in the Connect user list…click on the ‘Administration’ tab, then ‘Users and Groups ‘ and then scroll to find the user in question.
Now select the user and select ‘Information’, from the next screen select ‘Edit Group Membership’ and add a user to the ‘Meeting Hosts’ group as per point #6 above…similarly you can remove a user from the group and revoke their license to use meetings by selecting their ‘Current Group Membership’ and ‘Remove’

‘Named Organizer’ – The number or members in this ‘Meeting Hosts’ group equates to the number of ‘Named Organizers’ in your account

Then log out of the account

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How do I set up Meeting Hosts in my Connect Account?